Accounting employees handle a lot of paperwork and without a filing system the office can quickly become a mess.
Accounting paper filing system.
Accounting systems don t need to be complicated and many small businesses do well with a manual system.
It s common for accounting departments to have many filing cabinets including locked ones to safeguard payroll and other confidential information.
If you work with a lot of different clients or customers an alphabetical system might be best for you.
If you work with many different subject areas consider arranging your paperwork by topics.
Finances might be one.
Access to financial files and data should be limited.
Then move the current month s bills to the 30 day file by the day they are due.
How you arrange your paper filing system will depend on what you use it for.
Paper and pencil used to be the way accounting was done before the advent of computers.
Look at your current filing system or that pile of paper that you ve been meaning to file for months and start sorting your documents into broad categories.
5 steps to organize a filing system to get yourself and your business on the right track follow five steps to make sure papers are easily accessible and easily identifiable.
So instead of taking that receipt for a printer toner cartridge and filing it under p in my main filing system i file it.
You may be able to avoid using these files if you are using a computerized bookkeeping system and set up the bill pay reminder system in your accounting program.
The number of folders or binders you need will depend on how many transactions your business carries out.
House stuff could be another.
Many people find it much easier to organize a digital filing system over a paper filing system after every paper file has been converted to a digital format.
For instance if you study law separate your papers into contract law.
At this point we re not focusing on the detail of your filing system.
The manual process can be tedious and prone to errors but it is simple and inexpensive making it a perfectly good choice.
Though setting up a paper filing system sounds difficult it is a relatively easy task that can be made easier through a few filing tips and tricks.
Very small or new businesses can start off with one folder filled with dividers for each section.
As bills come in you can place them in the 12 month file for the month they are due.
If you choose to digitize your files you will need to start by scanning and converting your old files a process that can be time and labor intensive.